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From RFQ to dispatch, without the retyping.

Dealer POs and WhatsApp RFQs become drafts your team approves. Job status goes back on your own number. Tally stays the books.

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Setup fee back if it doesn't work in 45 days

Where the factory office loses the order

  • The quote that misses the job

    An RFQ sits in email or WhatsApp. A real price, sent first, usually takes the job.

  • Every PO typed into the books

    A dealer sends a PDF or a photo. Someone reads it, then keys the same lines into Tally.

  • Buyers call the shop floor

    Status lives with the supervisor. Sales cannot give a date without walking the floor.

  • Found when the job starts

    A missing sheet, resin or casting stops the line. The vendor chase is still in someone's head.

One AI system for the factory office

Start with the desk that hurts. It reads your books and runs on your own WhatsApp number.

  • RFQs drafted, your estimator signs

    An enquiry on WhatsApp or email becomes a priced draft, GST and terms included. Nothing reaches the buyer until a person approves it.

  • PDF and WhatsApp orders into Tally

    A dealer PO is matched to your item master and parked as a draft sales order. New items, rate changes and missing quantities wait.

  • Job status without calling the floor

    When a buyer asks where the order is, sales replies from the job: running, waiting on material, or ready to dispatch.

  • Overdue dealers get a statement

    A statement goes out on your WhatsApp number. A promised date is logged. A dispute comes back to a person.

We also build

  • Open PO follow-up to vendors
  • Plain-English reports from Tally
  • Inspection and rejection notes
  • Maintenance due-date reminders
  • Dealer indents as sales orders
  • Dispatch notes on WhatsApp
  • Something else? Ask us

Orders land as drafts, not as retyping.

What a first build looks like for an auto parts and packaging unit that takes dealer POs on WhatsApp, plans jobs in Excel and keeps its books in Tally. An example, not a named customer.

  1. 01Item and party masters read from Tally. Tally stays the books.
  2. 02One workflow: a PO photo becomes a draft sales order.
  3. 03The buyer gets status from your WhatsApp number, off the job record.
  • 3–6 wk first workflow on real orders
  • 45 days setup fee back if it doesn't work
  • 1 approval before anything hits the books New items, changed rates and missing quantities stop for a person.

From first call to first draft

  1. Map the desk

    A 30-minute call on how RFQs, purchase orders, job status and dispatch move today.

  2. Connect the books

    Tally, Busy or ERPNext, plus your WhatsApp Business number and the inbox POs arrive in.

  3. Pilot one workflow

    Live in 3–6 weeks on real orders. Your team approves every draft before it posts.

  4. Add the next desk

    Vendor chase, collections or job-status replies, once the first one earns its keep.

Nothing reaches a buyer or the books without a person

We provide the system. You decide what can be sent, posted or promised.

  • Messages from your own number

    Order acknowledgements, quotes and job updates go out from your WhatsApp Business account. Shortage notes and margins stay inside.

  • Tally stays the books

    We read parties, items and outstanding. Entries land as drafts. Nothing posts into your accounts unless a person approves it.

  • Caps, roles and a full log

    Rate tolerances, approved vendors and a value cap. Every read, draft and approval is logged, and you can pause it.

What factories ask us

Do we have to leave Tally, Busy or ERPNext?

No. Those stay the books. We read parties, items and outstanding, and park sales orders as drafts for someone on your team to approve. Your accountant's close does not move. A full ERP replacement is a different project, and we will say so if that is what you actually need.

Can it read a WhatsApp photo of a purchase order?

Yes, plus PDFs, Excel sheets and plain messages. It matches the party and item codes to your masters. Anything unsure, a new item, a rate that does not match, a missing quantity, is shown to a person. It does not guess a code into the books.

Who approves a quote before the buyer sees it?

Whoever you name, usually the estimator or the owner. The draft uses your rate card or the last accepted price, with GST shown separately. Above a limit you set, it cannot send. Your margin rules stay with your people.

Will supervisors have to learn a new production system?

Not for the first build. We do not replace work orders, BOMs or the planning board. If job status already lives in Excel or your ERP, sales can read it and reply. A full planning system is a later decision, not week one.

Can it chase vendors and overdue dealers?

Yes, as a second workflow. Open purchase orders get a follow-up for acknowledgement and a promised date. Overdue dealers get a statement on your WhatsApp number, and a promised date is logged. A real dispute is handed back to your team.

How long until the first workflow is running?

One workflow is live in 3–6 weeks. Most factories should start with purchase-order entry or RFQ drafts, then add job-status replies, vendor follow-up or collections. If it does not work in 45 days, the setup fee comes back.

Let's find your first workflow

Book a 30-minute call. We'll look at how enquiries, purchase orders and job updates move today and tell you what to automate first.

Book a 30-min call